This article explains how admins and authorized users can upload content, organize files, and share resources.
Add New Content
1. The first step is to upload your files. Go to Resources > Manage Content and click on +Add Content
2. The Create content pop-up will appear. Move your file into the Drag file(s) here box, or click on the Choose a file(s) button to select a file from your device
- Once the content is uploaded, the Content Name and Content Type fields will be automatically populated. Fill out the optional fields if you'd like
- Supported content types include: Document (PDF, Powerpoint, Excel, Word), Image (JPEG, PNG), Video (mp4), Audio (mp3), HTML, Zip, SCORM, and any website URL
*Note: You can always make changes to your content by clicking on the Edit button next to the content name. These changes will be applied to everywhere the content appears.
Tag and Organize Content
It is a recommended practice to add descriptions, keywords, and categories to content added to the library, when applicable.
- Description: displayed with the content in the Library; it's also a searchable field when using the search bar in the Library
- Keywords: used as an additional search term for the content
- Category: creates a folder for related content
1. Type relevant information into the Description field
2. Add keywords by clicking on the Keyword field. If the keyword you want to use is not shown, type in your keyword and then click on the +Keyword button (this adds your keyword to a list that can be used for other content)
3. Click on the +Advanced Content Details link to open all fields
4. Select a category by clicking on the Category field. If the category you want to use is not shown, type in your category and then click on the +Category button (this adds your category to a list that can be used for other content)
5. To save changes to your content, click on Submit
Share Content
By default, content can only be seen by the original uploader. Use the Searchable option to make it visible to other users in the Library.
1. On the Manage Content page, locate the file you want to share, and click on on the Edit button next to the content name
2. In the Searchable field, change the selection from False to True
- By default, all groups will be selected, meaning the content will be available for all groups to see; use the Group field to limit access to selected groups only
*Note: To share a file with other users without posting it to the Library, change the selection in the Share Content field from No to Yes; this allows users in the selected groups to access the file on the Manage Content page, as well as in the Course Builder tool.
3. Click on Submit to save